I. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation and other national data protection acts of the member states as well as other privacy provisions is:
Heinz Walz GmbH
Managing Directors: Steffen Walz, Julia Walz and André Walz
Eichenring 6
91090 Effeltrich
Germany
Phone: +49 9133 7765-0
Fax: +49 9133 5395
E-mail: info@walz.com
Website: www.walz.com
II. Name and address of the data protection officer
The controller’s data protection officer is:
Oliver Fouquet
Fürther Straße 98-100
90429 Nuremberg
Germany
Phone: +49 (0)911/3238653
E-mail: info@metropoldata.de
Website: www.metropoldata.de
III. General information on data processing
1. Scope of personal data processing
We collect and use personal data of our users only to the extent necessary to provide a functional website and our content and services. As a rule, we collect and use our users’ personal data only with the user’s consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and processing of the data is permitted by law.
2. Legal basis for personal data processing
Where we obtain the consent of the data subject for the processing of personal data, point (a) of Art. 6(1) of the EU General Data Protection Regulation (GDPR) is the legal basis for the processing of personal data. When processing personal data that is necessary for the fulfilment of a contract to which the data subject is a party, point (b) of Art. 6(1) GDPR is the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, point (c) of Art. 6(1) GDPR is the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, point (d) of Art. 6(1) GDPR is the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, point (f) of Art. 6(1) GDPR is the legal basis for the processing.
3. Deletion of data and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer exists. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
IV. Website provision and creation of log files
1. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data are collected:
· Referrer URL
· UserAgent
· User’s IP address
The IP address is anonymized so that it is not possible to assign the data to a user. These data are not stored together with other personal data of the user.
2. Legal basis for data processing
The legal basis for the temporary storage of data is point (f) of Art. 6(1) GDPR.
3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. Storage in log files takes place to ensure the functionality of the website. These purposes also constitute our legitimate interest in data processing under point (f) of Art. 6(1) GDPR.
4. Storage period
The data are deleted as soon as they are no longer required to fulfil the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
The log files are stored for the current month and the last three months.
5. Right to object and removal options
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no right to object.
V. Use of cookies
1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. A cookie contains a characteristic string of characters that allows the browser to be uniquely identified when you return to the website. We use session cookies, which expire when the browser is closed.
The following cookies are used (except for Google Analytics):
· csrf_https-contao_csrf_token (functional cookie from Contao for website functionality)
· klaro (consent manager settings) to save your consent
· PHPSESSID (functional cookie for Reference DB)
· _ga (registers a unique ID that is used to generate statistical data on how the visitor uses the website)
2. Legal basis for data processing
The legal basis for the processing of personal data using cookies is point (f) of Art. 6(1) GDPR or point (a) of Art. 6(1) GDPR if you have given your consent.
3. Purpose of data processing
The purpose of using technically necessary cookies is to enable the use of websites for users. The user data collected through technically necessary cookies are not used to create user profiles.
These purposes also constitute our legitimate interest in processing the personal data in accordance with point (f) of Art. 6(1) GDPR.
4. Storage period, right to object and removal options
Cookies are stored on the user’s computer and transmitted to our website from there. As a user, you therefore have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, some features may not function properly or to their full capacity.
We use session cookies, which expire when the browser is closed.
VI. Google Analytics
1. Description and scope of data processing
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The use is based on point (f) of Art. 6(1) sentence 1 GDPR. Google Analytics uses “cookies”, which are text files placed on your computer that make it possible to analyse how you use the site. The information on how you use the website generated by the cookie including
Browser type/version,
Operating system used,
Referrer URL (the previously visited page),
Host name of the accessing computer (IP address),
Time of the server request
are generally transferred to a Google server in the USA and stored there. The IP address transmitted by your browser in the context of Google Analytics will not be merged with other Google data. In addition, we have added the code “anonymizeIP” to Google Analytics on this website. This guarantees that your IP address is masked so that all data are collected anonymously. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.
On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide further services associated with website and internet use for the website operator. You can prevent the storage of cookies by selecting the appropriate settings on your browser; please note, however, that if you do this, you may not be able to use all functions of our website to their full extent.
When accessing our website, the user is informed about the use of Google Analytics for analysis purposes and the user’s consent to the processing of the personal data used in this context is obtained. Reference is made then to this data protection policy.
2. Legal basis for data processing
We obtain your consent prior to tracking, so that the legal basis is point (a) of Art. 6(1) GDPR.
3. Purpose of data processing
The analysis cookies serve to evaluate the use of the website in order to compile reports on website activity and to provide further services associated with website and internet use to the visitor, as well as to be able to optimise the website based on visitor behaviour.
4. Period of storage, right to object and removal options
If you wish to object to the use of your data after giving your consent, you can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and from processing this data by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de
We also use Google Analytics to analyse data from double-click cookies and AdWords for statistical purposes. If you do not want this, you can deactivate it via the Ads Preferences Manager http://www.google.com/settings/ads/onweb/?hl=de.
5. Deletion of data and storage period
The data are automatically deleted after 14 months. The cookie (_ga) has a validity period of 2 years. Once a month, data that has reached the end of its retention period are automatically deleted.
When you visit our website again, the usage identification is reset, setting the deletion time and the expiry date to the current time plus the retention period. If you visit our website again before the 14-month deletion period expires, the storage period is extended by another 14 months, provided you do not visit the homepage again.
VII. YouTube
1. Description and scope of data processing
This website uses at least one plugin from YouTube, belonging to Google Inc., based in San Bruno/California, USA. As soon as you start a video on a page featuring a YouTube plugin, a connection to the YouTube servers is established. The YouTube server is informed about which of our pages you have visited. If you are logged in to your YouTube account, you would allow YouTube to associate your browsing behaviour directly with your personal profile.
2. Legal basis for data processing
The legal basis for the processing of the data is point (a) of Art. 6(1) GDPR, as we obtain your consent before starting a video.
3. Purpose of data processing
The embedding of YouTube videos serves to give you an impression of our company through moving images, which is only possible to a limited extent with photographs
4. Storage period
For more information on the handling of user data, please refer to YouTube’s privacy policy at https://www.google.de/intl/de/policies/privacy.
5. Right to object and removal options
You can prevent this association by first logging out of your account. For more information on the collection and use of your data by YouTube, please refer to their notes on data protection at www.youtube.com.
For more information on the handling of user data, please refer to YouTube’s privacy policy at https://www.google.de/intl/de/policies/privacy.
VIII. Google Tag Manager
1. Description and scope of data processing
Google Tag Manager is an organizational tool that allows us to include and manage website tags centrally and through a user interface. Tags are small sections of code that, for example, record (track) your activity on our website. For this purpose, JavaScript code sections are inserted into our site’s source code. The tags often come from Google’s own products such as Google Ads or Google Analytics, but tags from other companies can also be included and managed via the manager. Such tags perform different tasks. They can collect browser data, feed marketing tools with data, embed buttons, set cookies or even track users across multiple websites.
The Tag Manager itself does not set cookies and does not store any data. It acts as a mere “manager” of the implemented tags.
In the Tag Manager account settings, we have allowed Google to receive anonymized data from us. However, it is only the use and usage of our Tag Manager and not your data that is stored via the code sections. We allow Google and others to receive selected data in anonymized form.
2. Legal basis for data processing
The legal basis is point (f) of Art. 6(1) GDPR.
3. Purpose of data processing
The Google Tag Manager (GTM) is used to reload tools that you have consented to use.
IX. Newsletter
1. Description and scope of data processing
The newsletter is sent based on the user’s registration on the website.
You can subscribe to a free newsletter on our website. When you sign up for the newsletter, the data from the input mask is transmitted to us:
· Name
· Address
· Company/authority
· Country
· Telephone number
· Email address
· Fax number
· Content of the message
Your consent is obtained for the processing of data during the registration process, and you are referred to this privacy policy.
In connection with the processing of data for sending newsletters, no data are transferred to third parties. The data are used exclusively for sending the newsletter.
2. Legal basis for data processing
The legal basis for processing data following newsletter registration is point (a) of Art. 6(1) GDPR, given the user’s consent.
3. Purpose of data processing
The purpose of collecting the user’s e-mail address is to deliver the newsletter.
The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.
4. Storage period
The data are deleted as soon as it is no longer required to fulfil the purpose of its collection. The user‘s email address is therefore retained as long as the newsletter subscription is active.
5. Right to object and removal options
The user can unsubscribe from the newsletter at any time. For this purpose, every newsletter contains a corresponding link.
Withdrawal of consent is possible at any time without formalities by email to info@walz.com, to Heinz Walz GmbH, Eichenring 6, 91090 Effeltrich or by fax to: +49 (0)9133/5395
X. Contact form and email contact
1. Description and scope of data processing
A contact form is available on our website, which can be used to contact us electronically. When a user uses the form, the data entered into the input mask is transmitted to us and stored. These data are:
· Name
· Address
· Company/authority
· Country
· Telephone number
· Email address
· Fax number
· Content of the message
Your consent is obtained for the processing of data during the submission process, and you are referred to this privacy policy.
Alternatively, you can contact us via the email address provided. In this case, the user’s personal data transmitted with the email are stored.
No data are passed on to third parties in this context. The data are used exclusively for processing the conversation.
2. Legal basis for data processing
The legal basis for the processing of the data is point (a) of Art. 6(1) GDPR, given the user’s consent
The legal basis for the processing of data transmitted in the course of sending an email is point (f) of Art. 6(1) GDPR. If emailing is aimed at the conclusion of a contract, the additional legal basis for the processing is point (b) of Art. 6(1) GDPR.
3. Purpose of data processing
The processing of personal data from the input mask serves us solely to handle the contact request. When contacting us by email, this also constitutes the necessary legitimate interest in the processing of the data.
The other personal data processed during the sending process are used to prevent misuse of the contact form and to ensure the security of our information technology systems
4. Storage period
The data are deleted as soon as they are no longer required to fulfil the purpose of their collection. This applies to personal data from the contact form’s input mask and data transmitted by email once the conversation with the user has ended. The conversation is considered to have ended when the circumstances indicate that the issue has been finalized.
The additional personal data collected during the sending process is deleted after a period of seven days at the latest.
5. Right to object and removal options
The user may withdraw their consent to the processing of personal data at any time. If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
Withdrawal of consent is possible at any time without formalities by email to info@walz.com, to Heinz Walz GmbH, Eichenring 6, 91090 Effeltrich or by fax: +49 9133 5395.
All personal data stored in the course of contacting us is deleted in this case.
XI. Facebook Fanpage
1. Description and scope of data processing
We have a page on the social network Facebook, which is operated by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”), to communicate with customers, interested parties and users. With regard to data processing, Facebook and we are joint controllers within the meaning of Art. 26(1) GDPR. Our mutual obligations as joint controllers are set out in an agreement between Facebook and us, the “Page Insights Controller Addendum”. This agreement can be viewed here: https://www.facebook.com/legal/terms/page_controller_addendum.
We statistically analyse how you use our fan page. For this purpose, we receive extensive statistics on the use of our Facebook pages, the “Facebook Insights”, which, however, do not contain any personal data. You can find more information about Facebook Insights at: https://www.facebook.com/legal/terms/information_about_page_insights_data. We do not create profiles for individual users.
We use the statistics to adapt our fan page to user needs. For this purpose, we use the interests of the users analysed by Facebook and resulting from the statistics. Facebook uses cookies for this purpose as follows:
· Setting and reading of a cookie and subsequent processing of personal data, including the linking of usage data to statistics (so-called insights) using the datr- cookie.
· Setting and reading of a cookie and subsequent processing of personal data in the form of linking usage data for profiling and advertising purposes using the fr- cookie, among other things.
· Storage and reading of a cookie and subsequent processing of personal data in the form of linking the usage data with the information previously stored by registered users as part of the registration process for statistics (so-called insights) using the c_user cookie
Information is available at https://de-de.facebook.com/policies/cookies/
2. Legal basis for the processing of personal data
The legal basis is our legitimate interest in informing users and communicating with users in accordance with point (f) of Art. 6(1) sentence 1 GDPR. If you communicate with us via Facebook, our legitimate interest lies in responding to your enquiry in accordance with point (f) of Art. 6(1) sentence 1 GDPR. If your request is aimed at the conclusion of a contract or the implementation of pre-contractual measures, the additional legal basis for the processing is point (b) of Art. 6(1) sentence 1 GDPR.
3. Storage period, right to object and removal options
Personal data from the contact enquiry are deleted if further storage is not required. This is the case if the circumstances indicate that the issue has been finalised and the conversation with the user has ended. Contract-related data are stored for six years after termination of the mandate and tax-related data for 10 years.
Information on the period of storage of cookies can be found at https://de-de.facebook.com/policies/cookies/
By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically.
4. Duration of storage
Data will be deleted as soon as it they no longer required to achieve the purpose of its collection. This is the case for personal data from the input mask of the contact form and data submitted via e-mail when the respective conversation with the user has been terminated. A conversation is terminated if it can be inferred from the circumstances that the respective situation has been conclusively clarified.
Additional personal data collection during submission will be erased after a maximum period of seven days.
5. Transfer to third countries
Data processing may also take place outside the EU or the EEA, in particular on Facebook servers located in the USA. This may result in risks for users, as it could, for example, make it more difficult to enforce users’ rights. The standard contractual clauses for the transfer of personal data to third countries in accordance with the GDPR, which were approved by the European Commission in its Decision 2021/914 of 4 June 2021, apply to the data transfer; (https://de-de.facebook.com/legal/EU_data_transfer_addenDum)
XII. Rights of the data subjects
If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right to information
You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you may request information from the controller on the following:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data that are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information as to the source of the data where the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, referred to in Art. 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR relating to the transfer.
2. Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you are inaccurate or incomplete. The controller must rectify the data without undue delay.
3. Right to restriction of processing
Where one of the following applies, you may request the restriction of the processing of your personal data:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
(3) the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
(4) if you have objected to the processing pursuant to Art. 21(1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of personal data concerning you has been restricted, this data - with the exception of storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or an EU member state.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. Right to erasure
a) Erasure obligation
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller is obliged to erase personal data without undue delay where one of the following grounds applies:
(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing is based according to point (a) of Art. 6(1) or point (a) Art. 9(2) GDPR and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
(4) The personal data concerning you have been unlawfully processed.
(5) The personal data concerning you must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
(6) The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8(1) GDPR.
b) Information to third parties
Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, is obliged to take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
c) Exceptions
The right to erasure does not exist if the processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3);
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(5) for the establishment, exercise or defence of legal claims.
5. Right to be informed
If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort.
You have the right to be informed about the recipients by the controller.
6. Right to data portability
You have the right to receive the personal data concerning you you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:
(1) the processing is based on consent pursuant to point (a) of Art. 6(1) GDPR or point (a) of Art. 9(2) GDPR or on a contract pursuant to point (b) of Art. 6(1) GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to object
You have the right, at any time and on grounds relating to your particular situation, to object to the processing of personal data concerning you which is based on point (e) or (f) of Art. 6(1) GDPR, including profiling based on those provisions.
The controller must no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you must no longer be processed for these purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.
8. Right to withdraw the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
9. Automated decision-making in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affecting you. This does not apply if the decision
(1) is necessary for entering into, or performance of, a contract between you and a data controller;
(2) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
(3) is made with your express consent.
However, these decisions must not be based on special categories of personal data pursuant to Art. 9(1) GDPR, unless point (a) or (g) of Art. 9(2) applies and suitable measures to safeguard your rights and freedoms as well as your legitimate interests have been taken.
In the cases referred to in (1) and (3), the data controller is obliged to implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged is obliged to inform the complainant on the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.